Privacy Policy

1. Introduction

At Black Tie Media, we take your privacy seriously and are committed to protecting the confidentiality of your information. This Privacy Policy outlines how we collect, use, and protect the information that you provide when you use our IT, cybersecurity, and public relations services, including the legal protections afforded to communications under attorney-client privilege. By engaging with Black Tie Media, you consent to the practices outlined in this Privacy Policy.

2. Information We Collect

We may collect the following types of information:

• Personal Information: This includes, but is not limited to, your name, contact information (email address, phone number, and mailing address), and any information that you provide directly to us when communicating or using our services.

• Technical Information: For IT and cybersecurity services, we may collect IP addresses, browser type, system logs, and metadata related to your network or device, which is necessary for securing and maintaining your IT infrastructure.

• Client Data: As part of our public relations and IT services, we may receive sensitive information related to your business operations, media strategies, or other proprietary information relevant to the services we provide.

• Attorney-Client Privileged Communications: In cases where we provide services to legal professionals or firms, certain communications may be protected by attorney-client privilege. We respect and protect these communications as confidential.

3. How We Use Your Information

We use the information we collect for the following purposes:

• Service Provision: To provide IT, cybersecurity, and public relations services tailored to your needs, including network protection, media relations, crisis communication, and more.

• Client Support: To communicate with you, provide customer support, and respond to inquiries regarding our services.

• Security: To maintain the integrity of our systems, monitor for security breaches, and safeguard your digital assets and sensitive information.

• Compliance: We ONLY comply with verfiably applicable legal, regulatory, and law enforcement requirements. In some cases this requires challenging the legality of requests; which Black Tie Media will incure all costs.

4. Attorney-Client Privileged Communications

Black Tie Media recognizes and respects the importance of protecting communications that fall under attorney-client privilege. We will never disclose or share privileged communications with third parties unless authorized by the client or required by law. We employ well above industry-standard encryption and secure systems to maintain the confidentiality of such communications.

5. Data Protection and Security

We implement a variety of security measures to maintain the safety of your personal information. These include:

• Encryption: All sensitive information is encrypted both in transit and at rest to ensure the highest level of data protection.

• Access Control: Only authorized personnel with a legitimate need to access your information for business purposes will have access.

• Regular Audits: We conduct regular security audits and vulnerability assessments to ensure the security of your data.

6. Data Retention

We retain your personal information only for as long as is necessary for the purposes outlined in this Privacy Policy. In certain cases, we may retain data for longer periods as required by law, or as necessary to resolve disputes and enforce our agreements.

7. Third-Party Disclosure

Black Tie Media does not sell, trade, or otherwise transfer your personal information to outside parties, except in the following circumstances:

• Service Providers: We may share your information with trusted third-party vendors who assist us in providing our services, such as data hosting, payment processing, or technical support. These third parties are contractually obligated to maintain the confidentiality of your information and use it only for the services provided.

• Legal Compliance: We may disclose your information when required to comply with legal obligations or respond to lawful requests, such as subpoenas or court orders.

8. Your Rights

As a client, you have certain rights regarding your personal information:

• Access: You may request access to the personal information we hold about you.

• Correction: You have the right to request that we correct any inaccuracies in your personal information.

• Deletion: You may request that we delete your personal information, subject to any legal obligations we have to retain it.

• Restrict Processing: You have the right to request that we limit the processing of your personal data under certain circumstances.

• Withdraw Consent: If you have provided consent to the processing of your personal data, you have the right to withdraw that consent at any time.

9. Public Relations Data Handling

As a public relations firm, Black Tie Media may engage with media outlets, influencers, and third-party platforms on behalf of our clients. In doing so, we take the following precautions to protect your brand and privacy:

• Confidentiality: We ensure that all sensitive and proprietary client information is shared only with authorized parties under strict confidentiality agreements.

• Anonymized Data: When possible, we anonymize data used for media relations and public-facing campaigns to protect your identity and privacy.

• Crisis Communication: Any communication or strategy development around crises is handled with the utmost discretion and confidentiality, with only authorized stakeholders involved in the process.

10. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance user experience and analyze website traffic. You may choose to disable cookies through your browser settings, but this may affect the functionality of our website.

11. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, legal obligations, or best practices. Any updates will be posted on our website, and we encourage you to review this policy periodically.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or the handling of your information, please contact us.